For Families
Parent Information
Parent Hub
A Guide for GGS Sport Families
Always Check First
Clipboard Is the Authoritative Source
Clipboard is the primary operational system for all student-specific sport information -fixtures, team notices, training changes, venue updates, wet weather decisions and cancellations.
Families must be registered on Clipboard with notifications active for their child’s sport throughout the season. This website provides a public reference – it is not the authoritative operational source.
Start Here
Quick Access
The six most-used resources for GGS Sport families.
Operational System
Clipboard
The authoritative source for team notices, fixture details, training changes and cancellations.
Training
CONSENT & FORMS
Season consent, medical disclosure and permissions are accessible via the Guildford Grammar School App.
Fixtures & Results
Fixtures & Results
View public fixture information, venue details and published results across all GGS Sport programs.
Training
Training Information
How training is structured by year group, what students need to bring, sport breakfast and change of sport.
Student Welfare
Medical & Injury
Medical Centre contact, concussion protocol, injury management and the process for modifying sport participation.
Uniforms
Uniforms
Sport-by-sport uniform requirements, 1st team items and the Clothing Shop – the master uniform reference.
Communication
Communication Channels
Four channels are used for different types of communication during the sport season. Families should be set up across all of them before the season starts.
Primary – Clipboard
Student-Specific Operations
All fixture details, training updates, team notices, venue changes, wet weather decisions and cancellations. Non-negotiable: notifications must be active throughout the season.
Public Reference – Sports Website
Program Information
General sport information, fixture visibility, published results, training structure, uniform guide, parent hub and program news. Not the authoritative operational source.
Formal Channel – Email
Official School Communications
Season-specific notices, consent items, formal school communications and any matters requiring a written record. Check your registered email address regularly.
Direct – Coaches & Sport Staff
Team-Specific Enquiries
Training matters, selection context, individual development and sport-specific questions should be directed to the Sports Department: sport@ggs.wa.edu.au.
Participation
Training & Fixture Expectations
Participation in School Sport is a compulsory part of student life at Guildford Grammar School for students in Years 5-12.
Attendance
Be There
Students are expected to attend all scheduled training sessions and fixtures. Absences must be communicated through the appropriate school absence process in advance.
Consistent attendance supports team preparation and selection integrity. Repeated unexcused absences will be raised with the student, family and Head of House.
Selection
How Selection Works
In competitive codes, students are selected on both ability and attitude. For most sports, students can move between teams based on improvement in performance.
Coaches are happy to provide students with feedback on selection decisions. Parents are asked to work in partnership with coaches and provide positive messages to students navigating selection outcomes.
Pre-Season Clinics
Camps & Clinics
Pre-season clinics and camps held during school holidays – although beneficial for skill development – are not a compulsory element of the Sport program.
Non-attendance at pre-season activities will not adversely affect selection in any sport.
Student Welfare
Medical & Injury
The School has a dedicated on-site Medical Centre with Registered Nurses present Monday-Friday 7:00am-6:00pm during term time. On-call support is available outside these hours.
For on-call medical support during off-campus sport when the Medical Centre is closed, the contact number is (08) 9377 9211. This service diverts to a mobile after hours and is available 24/7.
Parents should ensure student medical information is current through the School’s official systems. Any medical conditions, medication requirements or injury limitations must be communicated to the Sports Office before participation where they may affect training, fixtures or travel.
Concussion Protocol
If Concussion Is Suspected
- When there is any doubt following a collision, the student sits out immediately. Coaches attend a concussion workshop at the start of each season.
- Follow-up with a medical professional is required. Written documentation confirming understanding of the return-to-learn and return-to-play protocol must be provided before resuming full-contact sport.
Injury Management
Injured Students
Students with injuries preventing fixture participation continue to attend games to maintain team connection. Two supervised rehab sessions run weekly at the Barber Fitness Centre for students with physio programs.
Preparation
Uniforms & Equipment
Students are expected to wear the correct GGS sport uniform for all training sessions, fixtures, carnivals and representative events. Only GGS sports uniform is to be worn when participating in and travelling to sport.
Some sports require specific protective equipment. Families should review requirements before the start of each season. Where requirements differ by team level or age group, the relevant sport staff or Clipboard will communicate what is needed.
Core Requirement
GGS Uniform Only
Only GGS sports uniform is to be worn during participation. Tracksuit to and from fixtures is required for all students.
1st Team
Selected Team Items
Each sport has a unique 1st Team uniform with the gold Fleur de Lis crest.
Second-Hand
Clothing Shop In-Store
Second-hand uniform availability is managed by the Clothing Shop in store. Contact the shop directly to enquire.
Compliance & Conduct
Codes of Conduct
All members of the GGS community – players, staff, coaches, officials, spectators and parents – are required to adhere to the standards and expectations of each competition. Sport is at its best when played and watched in positive spirit and with genuine sportsmanship.
Students
Student Conduct
- Respect opponents, officials and teammates at all times.
- Reflect GGS values in every training session, fixture and representative event.
- Compete hard and with integrity – pride and determination within the rules.
- Seek feedback from coaches when disappointed by selection decisions rather than directing frustration elsewhere.
- Look out for teammates – report injuries and concerns to the coach.
Parents & Guardians
Spectator & Parent Conduct
- Respect officials, opposition coaches, parents and players.
- Positive and encouraging behaviour only – no negative commentary directed at officials, coaches or students.
- Support your child with positive messages – particularly around selection decisions.
- Concerns during a game: wait until the fixture is over before raising them with staff, so coaches can maintain focus on students.
Feedback & Concerns
How to Raise a Concern
If you have feedback or concerns about any aspect of sport, follow this process:
- First: contact the relevant Head of Sport. Details are provided via Clipboard.
- At any stage: contact the Sports Office at sport@ggs.wa.edu.au or 08 9377 9235. Sports Staff will escalate appropriately.
- If the concern is of a sensitive matter, you may also contact the Director of Sport: david.guest@ggs.wa.edu.au
Operational Changes
EXTREME Weather PROCESS & cancellations
Extreme weather decisions, venue changes and cancellations are managed through Clipboard. Families should always treat Clipboard – not this website – as the authoritative source for cancellation and change notices.
Where changes occur close to departure or fixture time, updates may be issued at short notice. Keep notifications active throughout the season.
EXTREME Weather
Check Clipboard
All extreme weather decisions are communicated through Clipboard as early as possible. Check your notification close to the session time.
Venue Changes
Confirmed via Clipboard
Venue changes due to maintenance, clashes or competition requirements are communicated through Clipboard notifications.
Frequently Asked Questions
Common Questions
Where should I check my child’s fixture details?
Use Clipboard for all student-specific fixture information – venues, kick-off times, team lists and any changes. The Sports Website provides public fixture visibility and published results but is not the source for individual student arrangements.
How are training changes and cancellations communicated?
All training changes, cancellations and wet weather decisions are communicated through Clipboard. Ensure notifications are active throughout the season. Do not rely on the Sports Website for last-minute operational changes.
How do I communicate a training absence?
Notify the sports department at least 24 hours prior to the session: sport@ggs.wa.edu.au
What happens if my child is injured at training or a fixture?
Injured students should immediately report to the supervising staff member or coach. For suspected concussion, the student sits out without exception. Follow-up with a medical professional is required before return to full-contact sport. The Medical Centre on-call number is (08) 9377 9211.
Where do I find uniform requirements for my child’s sport?
The Uniforms page on this website is the master uniform reference – sport by sport, with Clothing Shop item names. Sport-specific variations are communicated by sport staff at the start of the season.
Are all students required to play a Summer and Winter Sport?
Yes, all students in Years 5-12 are required to play both a Summer and Winter Sport.
Get in Touch
Parent Enquiries
For questions about programs, training, selection, uniforms, medical matters or representative sport, contact the GGS Sports Office. Check Clipboard and the relevant sport page first – the Sports Office is the correct contact for anything not resolved there.
Director of Sport
David Guest
For matters not resolved by the Sports Office or where escalation is required.
Medical Centre
On-Call Support
For medical support during off-campus sport when the Medical Centre is closed: (08) 9377 9211. Diverts to mobile after hours, available 24/7.
Get in Touch
Sport Enquiries
For questions about our programs, training, selection or representative sport, contact the GGS Sports Office.